The Raikes Foundation seeks a full-time Administrative Assistant to support our growing organization. The Assistant will provide administrative support to a busy team of 3-4 people within the larger organization and manage a variety of projects to keep their work moving, including assistance with grants management. The ideal candidate enjoys a fast-paced environment, comfortably juggles a range of duties with the opportunity to stretch his/her skills, and thrives as part of a hard-working, collaborative team.
The Administrative Assistant will be a vital part of an organization working to improve outcomes for youth locally and nationally in the areas of youth homelessness, expanded learning opportunities and public education, with an emphasis on youth of color and low-income youth. The foundation is committed to diversity, equity, and inclusion within our organization and its application to our grantmaking. We seek candidates who are committed to advancing equity and who also possess knowledge, skills and personal or professional experience that would enhance the organization’s ongoing equity work.About the Raikes Foundation
At the Raikes Foundation, we believe in the unlimited potential of young people. However, societal barriers often cripple the promise of far too many, particularly low-income children and young people of color.
Our work in education, youth homelessness and expanded learning opportunities attempts to address these barriers and touches systems that have traditionally been, and continue to be, inequitable. Students of color are more likely to struggle in schools that don’t show them that they belong. Youth of color and LGBTQ kids are more likely to end up homeless and alone. And opportunities for enrichment outside the school day are fewer and of lower quality for low-income young people, further limiting their opportunities.
We work at the systems level – to try to stem the flow of young people into homelessness; to ensure classrooms enable all kind of children to thrive; and to raise the level of quality in programs that serve students outside the regular school day.
We are committed to:
- doing the best work we can,
- being transparent about what we know and what we don’t know,
- learning from the communities with whom we want to partner, and
- holding ourselves accountable for results.
With a team of 14 employees, the Raikes Foundation is growing its staff, annual giving and role as a catalyst for change. Responsibilities
- Provide calendar and appointment management for 3-4 team members. (approx. 40% worktime)
- Book travel and provide logistical support for trips and business meetings. (approx. 20% of worktime)
- Handle event management activities including space arrangements, a/v, catering, attendee management, preparation of supporting materials and capturing notes and action items. (approx. 5-10% of worktime)
- Assist in the development of the team’s weekly meeting agendas, capturing notes and action items, and preparing materials to support the team’s work. (approx. 5% of worktime)
- Provide basic communications support internally and externally, including correspondence on behalf of staff, responding to external inquiries, and creating presentation materials. Provide copywriting support for external communications. (approx. 5% of worktime)
- Work closely with the Grants Administrator to support the grantmaking process, ensuring data accuracy, compliance and timely communication with current and prospective grantees. (approx. 20% of worktime)
- Assist Grants Administrator and program staff with management of active, closed and pending grants, including updating documents and records in the grants management system.
- Manage routine communications with grantees to confirm pending deadlines, receipt of required reports and other grants management matters.
- Work closely with Grants Administrator to support grant pipeline management, due diligence and applicable legal requirements. This includes preparation of proposal summaries.
- Manage monthly expense reporting by processing credit card transactions, reconciling and documenting charges, and preparing reimbursement requests. (approx. 5% of worktime)
- Passion for the mission of the Raikes Foundation and willingness to engage in the foundation’s diversity, equity and inclusion work.
- Three or more years of relevant experience as an administrative assistant, office manager or executive assistant.
- The ability to manage multiple tasks simultaneously, prioritize projects and meet deadlines. Excellent attention to detail with strong organizational skills.
- Strong communication skills, ability to write clearly and succinctly to various audiences.
- Strong computing skills and fluency with Microsoft office suite, including Outlook, Excel, Word, and PowerPoint. Experience with contact management systems is highly desirable.
- The successful candidate will be flexible and self-motivated. S/he will have the ability to work both independently and as a member of a small team.
This position reports to the Director, Youth Homelessness strategy. This position will also require occasional domestic travel, approximately 3-4 trips annually.
This is a full-time, exempt position. The Raikes Foundation offers a competitive compensation and robust benefits package.To Be Considered
Please submit your resume and cover letter to Shauna Conlon at firstname.lastname@example.org
or see link
to apply online.