Program Assistant - Impact-Driven Philanthropy Initiative (IDPI)



Program Assistant - Impact-Driven Philanthropy Initiative (IDPI)

Employment Type:

Full time


Seattle, WA

Application Contact:

Shauna Conlon at Fuel Talent:

Job Description:

Raikes Foundation
Program Assistant
Position Profile
September 2017

The Raikes Foundation seeks a full-time Program Assistant to support our growing organization. The Program Assistant will provide support to the Impact-Driven Philanthropy Initiative (IDPI), a project of the Raikes Foundation, which works to increase the impact of individual philanthropists. 

About the Raikes Foundation

At the Raikes Foundation, our goal is to break down the barriers that stand in the way of young people’s growth and to build up the environments in which they live, learn, and play.

For far too long, young people of color and those from low-income communities have been ill-served by the education programs and social services that are supposed to support their development. We work with our partners to re-imagine these systems so that no matter where a young person comes from, he or she has an equal shot at success. We also work to close the opportunity gap by investing in research and organizations that serve young people, helping to make them more responsive to the lives of young people who are most marginalized.
While the focus of our work is young people, our country has many pressing issues and causes that need to be addressed urgently with long-term solutions. That’s why we've created the Impact Driven Philanthropy Initiative—to help more donors give more dollars to do the most good. 

Over the next 50 years, donors will contribute nearly $20 trillion to nonprofit organizations, presenting an enormous opportunity to make progress on pressing social issues. While most donors indicate that they want to make donations that will have an impact, very few will thoroughly research an issue or organization before contributing. We’ve sought to better understand what donors need to make impactful contributions, and our goal is to help build the tools and resources philanthropists need to give more, and give better. 

About the Program Assistant Position

In this newly created position, the Assistant will support the IDPI Senior Advisor, and provide administrative, programmatic, and project management support to the Impact-Drive Philanthropy Initiative. The ideal candidate enjoys a fast-paced environment, comfortably juggles a range of duties, and values the opportunity to stretch his/her skills. The Assistant is data/technology savvy and thrives as part of a hard-working, collaborative team.  

Project Management and Initiative Support Duties (approximately 50% of time)
  • Support the Senior Advisor with priorities within the IDPI including the Giving Compass, Funders Collaborative, and the Meta Conference of 2018. This includes engagement with and support of steering committee members and planning meetings.
  • Oversee event management logistics for small and medium-sized events (up to 250 people), including space arrangements, A/V, catering, outreach and registration, and preparation of supporting materials.
  • Provide project management for tasks or projects as assigned.
  • Help drive progress on the IDPI’s work plans.
  • Prepare meeting materials, include summary presentations and minutes for key meetings.
  • Capture, organize, and analyze data relevant to the initiative; conduct secondary research as directed.
Administrative Responsibilities (approximately 20% of time)
  • Provide calendar and appointment management for the Senior Advisor.
  • Book travel and provide logistical support for trips and business meetings.
  • Manage monthly expense reporting by processing credit card transactions, reconciling and documenting charges, and preparing reimbursement requests.
  • Maintain initiative contacts information in Salesforce and develop lists for outreach, events, and other activities.
Grants Management Responsibilities (approximately 15% of time)
  • Work closely with the Grants Administrator to support the grantmaking process, ensuring data accuracy, compliance and timely communication with current and prospective grantees.
    • Assist Grants Administrator with management of active, closed and pending grants, including updating documents and records in the grants management system.
    • Manage routine communications with grantees, including gathering information for due diligence and legal compliance purposes, confirming pending deadlines and receipt of required reports, and responding to inquiries about the status of grant applications.
    • Work closely with Grants Administrator and Senior Advisor to draft proposal summaries for internal approval and prepare grant agreements for new grants.
    • Develop processes to maximize the use of Salesforce to manage workflow and contacts. Provide data entry of contact information into Salesforce.
Other Responsibilities (approximately 15% of time)
  • Provide basic communications support internally and externally including correspondence on behalf of staff, responding to external inquiries, and creating presentation materials.
  • Support special projects as requested.
  • Recommend new systems and processes to improve the efficiency and functioning of the team.
Key Qualifications
  • Non-profit or social sector program experience as a program or administrative assistant, office manager, or executive assistant or other experience that would be applicable to the philanthropic sector.
  • At least two years of relevant work experience in combination with a bachelor’s degree or at least four years of relevant work experience (without post-secondary credential).
  • Passion for the mission of the Raikes Foundation and willingness to engage in the foundation’s diversity, equity and inclusion work.
  • Exceptional orientation to details and deadlines and outstanding organizational skills.
  • Strong analytic and communication skills, ability to write clearly and succinctly to various audiences.
  • Project management experience, including experience with meeting and event planning.
  • Strong computing skills including fluency with Microsoft office suite and Google apps.
  • A high degree of comfort with understanding and organizing data, including experience with database management and Salesforce.
Essential Candidate Qualities
  • Passionate about contributing to the social/non-profit sector.
  • Technologically savvy and entrepreneurial; embraces new technology and systems as a solution.
  • Is a committed learner who likes to tackle new assignments. Enjoys the challenge of a learning curve, while never viewing routine tasks as a burden.
  • Passionate about continuous improvement and proactive about identifying ways to strengthen internal systems and processes.
  • Motivated to meet or exceed deadlines.
This is a full-time, non-exempt position based in Seattle. The Program Assistant reports to the Senior Advisor, IDPI. This position will also require occasional domestic travel, approximately 4-6 trips annually. The Raikes Foundation offers competitive compensation and robust benefits package. Our ability to achieve our mission is enhanced by a diverse team, an inclusive culture and programmatic strategies that apply an equity lens. We are looking for candidates who possess knowledge, skills and lived experience that contribute to the diversity of our team and share a commitment to equity.

To Be Considered:

Please apply directly to:

You may also submit your resume and cover letter directly to Shauna Conlon at Fuel Talent:

Raikes Foundation
2157 N Northlake Way #220
Seattle, WA, United States

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