Foundation Coordinator



Foundation Coordinator

Employment Type:

Full time


Seattle, WA

Application Contact:

Job Description:

The Organization:  The Sheri and Les Biller Family Foundation fulfills its mission to invest in bold ideas that inspire collective action in order to achieve powerful results in the four focus areas of public education, social impact theatre, career pathways, and supportive care. The Foundation was founded in 2001 by Sheri and Les Biller. For more information, please visit The Sheri and Les Biller Family Foundation’s website at
Position Overview:  The Foundation Coordinator will be an enthusiastic professional with excellent attention to detail who will provide administrative and project support to the Foundation team, as well as all other members of the Biller Family Office.  Additionally, the Coordinator will oversee social media efforts for the Foundation in its four focus areas. 
Key Responsibilities:
·         Communicate with current grantees, which may include arranging meetings, following up on proposal or report requirements, and/or ensuring grant agreements and reports are tracked and kept up-to-date
·         In collaboration with Foundation staff, keep accurate and current records in Foundation’s grant database, which includes all grantee contact information and grant history
·         Provide research with regard to Foundation projects or interests, and present this information in an appropriate and professional fashion
·         Review and summarize selected grant reports
·         Confirm Foundation is acknowledged and recognized appropriately in accordance with all grant agreements
·         Coordinate Social Impact Theatre grant application process, offered twice/year, by updating application announcements, answering applicant inquiries, organizing informational sessions, etc.
·         Support the Biller Family Foundation founders, other Foundation staff and its consultants with administrative functions including but not limited to: drafting correspondence, answering phones, scheduling appointments, filing Foundation correspondence and grant documents, maintaining updated contacts, assisting with meeting logistics, and sorting office mail
·         Support Executive Director with appointment-setting, travel arrangements, and related administrative duties
·         Act as the Foundation’s contact person for community gatherings or office events
·         Schedule regular board meetings and manage meeting logistics
·         Support Foundation leaders with board meeting preparation including creation of agendas, compiling all supporting materials, and note taking
·         Coordinate special events and occasional fundraising efforts for the Foundation
·         Make preparations for and receive visitors to the Foundation office
·         Manage social media strategy for the Foundation in a manner that attempts to best engage its constituents
·         Evaluate social media communications by tracking and analyzing data and engagement, and revise social media strategy according to evaluation findings
·         Maintain Foundation website to ensure content is current
·         Collaborate with Foundation staff and outside consultants to identify publicity opportunities
·         Develop messaging and media materials including press releases, bios, photography, public service announcements, etc., as needed and draft copy for all forms of communication including newsletters, tribute pages, invitations, e-mails, and the website
·         Bachelor’s degree in Communications, Journalism, Fine Arts, or similar discipline from an accredited college or university
·         Excellent writer, with strong attention to detail and demonstrated ability to produce high-quality, error-free documents (a writing sample will be requested in the interview process)
·         At least three years of experience working with nonprofit agencies or corporate or private foundations
·         Excellent communication skills required, both written, verbal and on the phone
·         An individual who believes strongly in the vision, mission and guiding principles of The Sheri and Les Biller Family Foundation and whose business and personal values align with those of the founders
·         Expertise with Microsoft Word, Excel, PowerPoint and Outlook applications required
·         Excellent Internet research skills required
·         Familiarity with grant database programs and content management platforms, such as WordPress
·         A demonstrated ability to work well with people of diverse backgrounds
·         A valid Washington state driver’s license required
·         Ability to travel locally or regionally, as needed
Salary commensurate with experience.  Benefits package offered.
Interested Candidates
Please submit résumé and cover letter via email only:
The Sheri and Les Biller Family Foundation
601 Union Street, Suite 3030
Seattle, WA, United States

Organization Profile