Community Engagement/Events Manager

col-wide

Title:

Community Engagement/Events Manager

Employment Type:

Full time

Location:

Seattle, WA

Salary:

$48,000 -- $55,000 minimum

Application Contact:

Laurie Ward

Job Description:

Community Engagement (Events) Manager
 
Title:  Community Engagement Manager  
Reports to: Executive Director
Hours: 40+ hours/week with occasional evenings and weekends
Date posted: Monday, June 11, 2018
 
Washington’s National Park Fund (herein referred to as “the Fund”) is the official fundraising partner with Mount Rainier, North Cascades and Olympic National Parks. We’re raising more and, most importantly, awarding more to the parks each year for their top priority projects. We work closely with Park leadership, rangers and scientists throughout the year. As an employee of the Fund, you will have a highly unique opportunity to positively impact these public lands as well as interact with park employees on a regular basis.
 
The Fund has an outstanding full-time employment opportunity and is seeking that “just right” enthusiastic event planner extraordinaire. We are looking for someone who is highly skilled and passionate about his/her work.  If you bring a sincere sense of joy to the office environment for the work that you do, we want to meet you today. And if you have a small dose of experience with corporate giving and would like to sprinkle this into this position as you grow, we REALLY want to meet you today.
 
OVERVIEW
Responsible for coordinating and managing events including:
  • Our Spring Dinner and Auction
  • Fundraising climbs in Mount Rainier, North Cascades, and Olympic National Parks
  • Community Fireside Circles throughout the state
  • Third-party events that pop up throughout the year including:
    • RAMROD (Ride Around Mount Rainier in a Day)…support only
    • Ride the Ridge at Olympic National Park...support only
  • Potential event at the end of the fiscal year
  • Additional events as the Fund continues to grow
 
PRIMARY RESPONSIBILITIES: EVENTS, FUNDRAISING CLIMBS, FIRESIDE CIRCLES
MANAGEMENT
  • General Event Management
    • Coordinate all logistical details of events – catering, venue, entertainment, seating, décor, etc.
    • Compile and monitor event timelines and ensure deadlines are met
    • Create, manage and authorize expenditures for event budgets, negotiate vendor agreements to maximize budget, and remain accountable for budget tracking to ensure that expenses remain in line
    • Oversee the promotion, communications, and invitation process for all community events
    • Manage and coordinate invitation lists and RSVPs in close connection with database coordinator
    • Manage all communications with guests with respect, honor, and in a timely manner
    • Secure sponsorships for Spring Dinner and Auction, Fundraising Climbs, etc.
    • Supervise all day-of arrangements including onsite set-up through event clean-up
    • Partner closely with the Fund’s Events Committee throughout the year
    • Report to the Board of Directors on occasion
    • Serve as liaison with vendors on event-related matters
    • Keep inventory of backdrops, projectors, pop-up banners, etc., of all event display materials
    • Create and distribute “Know before you go” to all guests planning to attend (excluding Spring Dinner and Auction)
    • Create thoughtful Show Flows complete with list of attendees for leadership
    • Assist the Executive Director with speech content for event presentations on an as needed basis
    • Produce a post-event summary/evaluation for all events; what worked and didn’t work? What changes will be made to improve next year?
    • Ensure that website content on all event pages is kept fresh/up-to-date throughout the year in coordination with our website manager
    • Develop strong and collaborative relations with all staff members
 
RESPONSIBILITIES: EVENTS, FUNDRAISING CLIMBS, FIRESIDE CIRCLES
  • Spring Dinner and Auction specific – 425 guests, $300,000 plus raised
    • Work in tandem with the Spring Dinner and Auction committee
    • Oversee all aspects of the Spring Dinner and Auction
    • Work with Database Manager as items are procured and recorded
    • Manage and coordinate the items that are procured with strong support from the Spring Dinner and Auction committee
    • Work with Executive Director and Park leadership as park packages are secured
    • Work collaboratively in partnership with all staff as they assist with various roles during the Spring Dinner and Auction
    • Oversee the recruitment of volunteers with staff support/assistance
    • With staff and volunteer support, prepare name tags, materials, packages, gift bags, registration lists, etc.
  • Fundraising Climbs – Mount Rainier, Mount Shuksan, Mount Olympus
    • Cultivate relationships with companies that climb with us throughout the year
    • Coordinate climb kick-offs with REI, Microsoft, and other partners
    • Work closely with company liaisons to ensure smooth flow of activities
    • Manage and oversee the database for the climbs
    • Identify park projects proceeds will go towards in consultation with Executive Director
    • Support/encourage climbers as they work to reach their goals; provide thoughtful and constructive ideas for increasing the funds raised
    • Oversee production of banners
    • Consider possibilities of gift packets (new for 2019 climbs) as incentives
  • Fireside Circles
    • For Community Fireside Circles (i.e., Beaver Lake Lodge, Panorama City, etc.) ensure that all audio-visual, food and beverages, etc., are set up and ready prior to guests’ arrival; serve as host(ess) in partnership with Executive Director throughout the event
    • For in-home Fireside Circles, assist the Donor Engagement Manager with logistics, venues, catering, and any other areas on an as-needed basis
    • Oversee post-event follow-up sent out to all attendees that includes a soft form of solicitation
 
REQUIREMENTS/Highly Desired Skills
  • Bachelor’s degree (or equivalent experience) required
  • Three to five years’ experience as the successful event planning and production lead for a nonprofit organization
  • A solid understanding of annual and/or major gift fundraising principles
  • Knowledge and familiarity of Mount Rainier, North Cascades and Olympic National Parks
  • A distinctive level of understanding, passion and joy for event planning/production
  • Exceptional attention to details, time management, and prioritization of projects
  • Able to work independently while also knowing when to reach out for assistance especially during the early years in the position
  • A sincere passion for – and interest in – supporting Mount Rainier, North Cascades and Olympic National Parks
  • A respect for the fact that the Fund offices are “no gossip zones” AND the organization as a whole refrains from talking politics (we honor the fact that these parks belong to everyone)
 
Salary/Benefits
Rate of Pay/Benefits: The following are offered as a part of the employment package:
  • Salary Range: $48,000 – $55,000 depending upon qualifications
  • Personal Time Off (PTO)  30 days (holidays, vacation, sick leave and personal time off combined). Hour do not accrue (the individual must use them by his/her anniversary date or they expire)
  • Volunteer Days  Two paid days/year to volunteer at a Fund-related organization  
  • Office space  The position has a dedicated office space at Third and Stewart in Seattle
  • Health Insurance coverage  Medical and dental coverage provided
  • Retirement plan   Position qualifies for a matching retirement plan after one year of service
  • Transportation  Washington's National Park Fund covers the cost of a bus pass
  • Opportunity to work with and in Mount Rainier, North Cascades, and Olympic National Parks
  • Opportunity for telecommuting from time to time on an as-needed basis
  • Mileage reimbursement when traveling to parks and in/around town for work-related business
  • Fundraising Climb participation Take part in a Fund climb at no cost
  • Continuing education for specific event-related duties (i.e., Greater Giving, Raisers Edge, etc.) provided as needed
  • Membership in a local organization of the individual’s choice
  • This position is an exempt position meaning that the individual will not be paid overtime for any hours the individual puts in over 40 hours/week
 
TO APPLY
Interested?  Intrigued?  Submit your credentials!
  • Submit your thoughtful and creatively compiled resume and cover letter to laurie@wnpf.org
  • The more thoughtful/creative the cover letter, the better
  • Please note in the subject line:  Community Engagement Manager
  • Standard submissions from generic sites highly discouraged
  • No phone calls please
  • Position will remain open until that just right person emerges
  • Washington's National Park Fund is an EEO employer
Washington's National Park Fund
1904 Third Avenue, Suite 400
Seattle, WA, United States
Phone: 206-623-2063
Web: www.wnpf.org

Organization Profile