Annual Fund Manager



Annual Fund Manager

Employment Type:

Full time


Redmond, WA


Dependent on Experience

Application Contact:

Job Description:

Job Title:  Annual Fund Manager

Position Type:  Non-Faculty, Full-Time, Non-Exempt

Reports to:  VP for Philanthropy and Community Engagement

Compensation:  Dependent on Experience

Start Date:  Negotiable

Application:  Please apply at
The Bear Creek School is a classical Christian School for Preschool – grade 12. We are a nondenominational, private, day school accredited by the Northwest Association of Independent Schools (NWAIS). Please see our website,, for additional information.
Job Summary
Reporting to the Vice President for Philanthropy and Community Engagement (PACE), the Annual Fund Manager is responsible for managing the annual fund program and providing support for other fundraising initiatives.
  • Design, implement, manage, and evaluate annual fund strategy and approach, including:
    • Determine theme, approach, and messaging for annual fund
    • Develop print and electronic solicitation and support materials for all constituency groups and segments
    • Manage annual fund promotion efforts
    • Develop and manage the faculty and staff annual giving program
    • Assist with training and support of Advancement Committee members or other volunteers in relation to annual fund efforts
    • Manage donor stewardship and recognition efforts
    • Produce reports to track and evaluate the success of the annual fund on a monthly and annual basis and assess the effectiveness of specific strategies
  • Conduct personal solicitations of key major donors as assigned in collaboration with the Vice President for PACE
  • Manage the Presidents Circle for major donors, including developing and implementing solicitation, stewardship strategies, and donor events
  • Coordinate with Alumni Relations Manager on alumni or parents of alumni solicitation activities
  • Work with the MarComm Department to update the Support, Annual Fund, and Giving pages on the website
  • Manage and acknowledge in-kind donations
  • Oversee data entry into Veracross; confirm accuracy of data; serve as back up in the absence of the PACE Associate
  • Coordinate the development and production of the Annual Report
  • Assist with the annual auction, including soliciting sponsorships; recruiting and managing Table Captains; coordinating Best of Live Raffle and sponsored teacher/staff ticket process; and providing other support as needed
  • Assist with other fundraising and PACE department events and initiatives as requested
Community Engagement
  • Manage annual grandparent mailing and oversee Grizzly Gram distribution
  • Assist with Grandparents Day
  • Manage faculty/staff and parent fundraising/item drive request process and forms


  • Bachelor’s degree and 3-5 years of direct fundraising experience. An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for a degree.
  • Strong interpersonal and relationship-building skills, including the ability to work collaboratively on a team and communicate effectively and respectfully with donors, board members, volunteers, staff, parents, grandparents, and alumni.
  • Proven ability to manage complex projects with multiple deadlines and deliverables in a timely, organized way. Adept at juggling competing priorities. Ability to stay focused, even-tempered, and to use good judgment in stressful circumstances.
  • Excellent written and oral communication skills.
  • Flexible, adaptable, and with a good sense of humor.
  • Experience working with fundraising databases, knowledge of Veracross and Auction-Tracker preferred.
  • Experience attending or working in an independent school preferred.

Critical Performance Competencies

  • Positively support the school’s policies and practices and work collaboratively in a professional organization
  • Truthful, positive, and purposeful when communicating with others
  • Able to use strong written and oral communication skills to transfer thoughts and express ideas
  • Flexible and adaptable in dealing with new, different, or changing requirements
  • Maintain confidentiality and security of information
  • Hold self and others accountable to accomplish results
  • Effective in handling multiple concurrent tasks
  • Competent with Microsoft Office suite, and ability to learn and work with the school’s integrated data-based software package
  • Willingness to work some evenings and weekends at donor events
  • Adhere to Biblical standards in all areas of conduct
Physical Requirements
  • Primarily office work (computer, paperwork, telephone, communicating with the public).  Requires standing for long periods of time while attending events
The Bear Creek School is an equal opportunity employer and is required by law to perform background checks on selected qualified candidates. All employees of The Bear Creek School must agree to carry out their responsibilities in a manner that is consistent with The Bear Creek School’s Mission Statement, Statement of Faith, Employee Handbook, and conduct themselves in a manner consistent with Biblical standards.
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees and students.
The Bear Creek School
8905 208th Ave NE
Redmond, WA, United States
Phone: (425) 890-9571

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