Program Assistant (Part-time)

col-wide

Title:

Program Assistant (Part-time)

Employment Type:

Part time

Location:

Seattle, WA

Salary:

approx 20 hours per week, $20-$28 per hour

Application Contact:

lnffinfo@lairdnorton.org

Job Description:

About us: The Laird Norton Family Foundation (LNFF) is a private family foundation in Seattle, Washington, with a mission to 1) honor and reflect the family’s shared values through giving and 2) engage the family in philanthropy as a platform for strengthening family connections. The Laird Norton family is a seventh generation family with nearly 500 living family members worldwide. LNFF awards roughly $1.25 million per year in grants through five program areas of strategic importance to the family: Arts in Education, Climate Change, Human Services, Watershed Stewardship, and Youth Development.

We have a small staff team (currently two people, 1.5FTE), but work in in close coordination with other teams across the various Laird Norton entities and with Laird Norton family members. More than 75 Laird Norton family members volunteer on the Foundation board and fund advisory committees and we share offices with Laird Norton Company, which employs approximately 20 people. In addition, we are incredibly privileged to work with an amazing portfolio of grantee and community partners.

The LNFF team believes in work-life balance and strives to keep workloads reasonable even though we are ambitious. Work hours are flexible, though some regular evening and weekend work will be required in working with the family committees, and timely response to email is necessary regardless of schedule. Occasional, infrequent travel out of the Seattle area should also be expected, particularly in late June for the annual Laird Norton family meetings, and as appropriate to support committee meetings. Spring and Fall tend to be the busiest periods at the Foundation, with some opportunity to catch up on deferred projects in July and August and between Thanksgiving and Valentine’s Day.

Key responsibilities:
Program Support (30%) and Grants Administration (30%):
support senior staff working with all LNFF program areas and the LNFF Board of Directors. This role does not require program area expertise or experience, but does require excellent interpersonal skills, a keen eye for details, an embrace of servant leadership philosophy, and a willingness to learn.
  • Primary responsibility for management of the grantmaking process (LNFF uses FoundantGLM online grant management software). Responsibilities include working with senior staff to execute all drafting of requests for proposals, grant guidelines and application forms; processing all grant materials and reviewing for completeness and compliance with regulations; supporting senior staff in organizing and presenting applications for committee review; preparing and distributing grant agreements and award letters; tracking reporting deadlines; communicating as appropriate with applicants and grantees; and keeping records current. The Program Assistant will also have primary responsibility for processing LNFF’s family matching grants.
  • Work in close collaboration with appropriate committee staff and Chair(s) to ensure smooth committee operations. Responsibilities in this role include coordinating travel, meals, and other logistics for meetings;attending meetings in a support role; and preparing meeting notes and summary of funding recommendations.
General Operations & Logistics (40%): We’re a small team and all team members are required to be flexible and able to adapt to the foundation’s needs. The Program Assistant will have primary responsibility for coordinating meetings and events (including arranging for catering and lodging as well as taking the lead on setup and cleanup); coordinating scheduling and managing calendars; formatting documents; making travel arrangements; coordinating supply orders and maintaining supplies in an organized manner; maintaining the website and other communications platforms; unloading the dishwasher occasionally; etc. If you’re not a team player who is happy to take on other duties as assigned, this isn’t the organization for you.

Reports to: Managing Director; works in close collaboration with all other LNFF staff and some Laird Norton family members.
Essential requirements:
  • Listening skills and emotional intelligence; ability to develop trusting relationships with a range of peoplefrom differing backgrounds.
  • Embrace of servant leadership (we define a servant leader as one who focuses on the growth and well-being of the community, builds trust, encourages others, acts with humility, listens more than talks, values diverse opinions, and takes the long view).
  • Excellent written and oral communication skills. Use of spell check mandatory; embrace of the Oxford comma and single spacing between sentences will thrill your boss (but isn’t absolutely necessary).
  • Strong aptitude for technology and online platforms. At a minimum you must be very proficient with Microsoft Office products (particularly Word, Excel, and PowerPoint) and be comfortable using a wide array of software and web-based applications as well as demonstrate a strong knack for figuring out new programs. Ideally you will be the strongest member of the team on all things technological.
  • Outstanding organizational skills; an eye for detail and creating efficiencies are vital.
  • Great sense of humor (with the appropriate balance of professionalism).
  • Ability to take initiative, work efficiently and effectively without a high level of direct supervision, and be a creative problem-solver.
  • Flexibility and adaptability. Ability to go with the flow and shift your approach and style to fit the needs of awide range of people and backgrounds will increase your satisfaction in this role.
Compensation and Benefits: This is a part-time, non-exempt position, working approximately 20 hours per week (this is a part-time position by design and is not expected to become a full-time position). Hourly compensation between $20-28; offer will depend on experience. Paid time off includes 11 holidays as well as a generous PTO policy (pro-rated by hours worked). All employees are eligible for paid and un-paid family leave and bereavement leave. Medical, dental, and vision insurance benefits offered to all employees; all employees are eligible to participate in LNFF’s 401K plan.

We share offices with Laird Norton Company and work in a beautiful space in downtown Seattle overlooking Elliott Bay with loads of natural light in our open format office (moderate noise level).

LNFF’s commitment to equity and diversity: LNFF values diversity and inclusion. We are proud to be an equal opportunity workplace and work to create an inclusive environment for all employees. We encourage applications from candidates with diverse experience and perspectives to apply.

To Apply: E-mail a single .pdf packet with your resume as the first page and a cover letter addressing your qualifications and specific interests in a permanent part-time position in an email with the subject line “[YOUR LAST NAME], Program Assistant” to lnffinfo@lairdnorton.org. No phone calls, please. Mailed, faxed, or hand-delivered applications will not be considered.

Our hiring process and expected timeline: We expect to begin reviewing applications the week of January 21, 2019, and plan to begin scheduling phone interviews the week of January 28; to that end, applications received by January 21 will be prioritized. First round finalists will be invited to a one-hour, in-person interview at our downtown Seattle office; we expect to conduct a second round of in-person interviews with final candidates. We expect to make an offer within a week of completing finalist interviews and hope to have the selected candidate start no later than March 11.
Laird Norton Family Foundation
801 2nd Avenue Suite 1700
Seattle, WA, United States
Web: www.lairdnorton.org

Organization Profile