Operations Coordinator



Operations Coordinator

Employment Type:

Full time


Kent, WA

Application Contact:


Job Description:

Position: Operations Coordinator (full-time)

Organization: After-School All-Stars Puget Sound

Office Location: Kent, Washington

Reports To: Executive Director

What Defines Our Culture:

Entrepreneurial lCollaborative lTransparent lAccountablelProactive

Who We Are:

Founded in 1992, After-School All-Stars (ASAS)provides free, daily after school programs to over 70,000 youth in over 300 school sites in 19 chapters across the U.S. Our vision is for our All Stars to be safe and healthy, to graduate high school and go on to college, to find a career they love, and to give back to their communities.

What We Need:

ASAS Puget Sound is currently seeking a full-time Operations Coordinator to play a critical role in supporting our programs and chapter’s administrative operations. The ideal candidate will have experience in operations, communications, finance, and research skills to assist with special projects.

What You Will Receive:

  • Immersion and wealth of experience in non-profit management
  • Training in business management and operations
  • Training in HR compliance
  • Training in non-profit fundraising
  • Mentoring from a highly effective team

What You Will Do:

General Office Management:

  • Coordinate supply orders and purchases for administrative office
  • Support office technology, telecommunications and office/common space management
  • Coordinate mail and shipping
  • Assist with preparations for Advisory Board meetings
  • Assist in the compilation of media kits
  • Support Executive Director on various planning, processes, and projects as needed

General Program Support:

  • Assist with interviewing front line program staff, in coordination with the Program Manager
  • Manage hiring paperwork, background checks and HR on-boarding for new program staff
  • Assist with tracking and communicating after-school program supply needs
  • Finance & Human Resources Support:
  • Communicate with the National Operations Team to collect and distribute the relevant financial and HR information
  • Organize fiscal documents and code expenses
  • Assist with managing special grant budgets,program spending and invoice reports for program partners and school sites
  • General payroll support

Development & Marketing Support:

  • Assist Development & Marketing Manager with researching and recording funding opportunities and deadlines into CRM database
  • Support the ASAS Puget Sound team with fundraiser event planning and execution
  • Assist in preparing content and pictures for monthly ASAS e-blasts and social media posts

Volunteer Management:

  • Assist with volunteer outreach (including employee corporate volunteers)
  • Oversee the logistics and orientationof volunteers
  • Organize school-based programming volunteer events for corporate partners
  • Perform other duties as assigned

What You Will Need:

The Operations Coordinatorshould embody ASAS’s core values:accountable, collaborative, transparent, proactive, andentrepreneurial. The successful candidate should have one to two years of experience through work or school, preferably in a non-profit office setting. Undergraduate degree preferred.

  • Highly organized with excellent written communication skills
  • Dependable, conscientious, detail‐oriented, and capable of managing deadlines
  • Capable of working independently as well as with a team
  • Flexible and able to adapt to changing position demands
  • Self‐starter
  • Knowledge of Microsoft Office (required)
  • Ability to work under time constraints and meet deadlines
  • Pride in self, work, and organization with tasks performed at a high level of accuracy
  • Ability to tackle work assignments head‐on in a positive and efficient manner
  • Tech‐savvy and a fast learner

Salary and Benefits:

This is a full-time(40 hours/week), non-exempt hourly position, with a salary range of $19-22/hour, commensurate with the qualifications and experience of the individual candidate. ASAS offers competitive benefits including (but not limited to) health, dental, and vision, 18 days of paid time off, 15 paid holidays, and flex time.

How to Apply:

  • Submit a cover letter and resume via email at: asasjobs@afterschoolallstars.org 
  • Please put "Operations Coordinator, ASAS Puget Sound” and your last name in the subject heading
  • Your cover letter should be no more than one page, submitted in PDF format, and addressed to the Executive Director

To learn more about ASAS, please visit our websites:

www.afterschoolallstars.org| www.ASASPugetSound.org

After School All Stars
5900 Wilshire Blvd
Los Angeles, CA, United States
Web: afterschoolallstars.org

Organization Profile