Grants Coordinator



Grants Coordinator

Employment Type:

Full time


Olympia, WA


Annual salary range of $35,805 to $43,412 depending on experience

Application Contact:

Job Description:

Position Title: Grants Coordinator
Status:  Full time .8 to 1.0 FTE (32-40 hours/week)
Compensation: Annual salary range of $35,805 to $43,412 depending on experience, plus medical/dental benefits, and paid leave
Reports to: Executive Director/Interim Co-Directors
What We Do
GRuB grows healthy food, people, and community. With roots in the land, we create opportunities for people to learn, lead, and thrive. We envision an equitable world where we are all nourished by healthy relationships, resilient community, and good food.
Our work lives at the intersection of food, education, and health systems. Each year, we directly engage approximately 650 Thurston County residents of all ages in relationships-based programming centered on growing and preparing good food. We primarily work with young people, families with low incomes, students, seniors experiencing hunger, tribal communities, veterans, active duty service members, and their families. Visit for more information.
We strive to cultivate an organizational culture of camaraderie among staff and a family-friendly work environment.
Position Overview
The GRANTS COORDINATOR leads the grant application and management process including prospecting funding sources, development of funding resources for existing and proposed programs and/or services; writing grants; developing thorough case statements for each program; collaborating on grant applications with other staff and/or partners; and processing, monitoring, tracking and coordinating follow-up communications on existing grants. To this end, the GRANTS COORDINATOR collaborates with program managers and the directors to design and support the development of organizational evaluation practices (including methods, tools and tracking systems) that align with GRuB’s values and enable us to adequately document our impact and report back to funders as well as evolve our programming to be most effective. Historically, GRuB has received grants from private and corporate foundations, United Way, and governments including tribes. We are interested in growing our base with sources from both traditional and innovative, equity-focused foundations. Collectively, grant funding typically comprises between 30 and 50 percent of GRuB’s overall annual revenue (which is nearly $1 million), and individual grants range in size from about $1,000 to $100,000.
We are a small staff team, and all employees participate in organizational stewardship outside their position’s key responsibilities. The GRANTS COORDINATOR, like all employees, participates in some site stewardship and housecleaning, occasionally serves as a GRuB ambassador at outreach events, contributes to all-hands-on-deck, seasonal fundraising events and activities, provides occasional support to program activities, and completes ad hoc projects as requested by directors.
This position has room for growth into increased management and leadership responsibilities.
Key Position Responsibilities
Grants Leadership and Management
  • Utilize grant tracking systems including prospecting, application, and reporting deadlines, and ensure transparent systems and consistent use of grants tracking systems organizationally. 
  • Research current and prospective foundation, corporate, and government donors as it relates to the preparation of strong proposals and to identify new funding opportunities. Create and actively update a grant prospect plan.
  • Manage full range of activities required to prepare, write, and submit grant proposals and follow-up communications to grantors including, but not limited to, letters of intent, concept notes, budgets, and reports.
  • Seek review and approval by senior leadership of new grant narrative frameworks prior to submittal.
  • Provide regular reports to keep staff informed of grant writing activities, awards/declines, and reporting.
  • Lead internal and external communications regarding grant planning, coordination, and management.
Storytelling and Evaluation
  • Think strategically about new content needed to tell the GRuB story, our impact, and our vision.
  • Facilitate processes and efficiently and effectively gather and develop written material from staff to create compelling and inspiring content for use in grant-related materials.
  • Lead organizational evaluation processes and narrative development, including coaching and supporting program staff.
  • Maintain current research/body of data for case statements to support narrative across programming.
Financial Stewardship
  • Prepare 990 narratives.
  • Contribute to the development of the organization’s annual budget and budget narrative.
  • Monitor and report on budgeted versus actual financial activities as they relate to grants.
  • Prepare financial reports for donors and tell our financial story in narrative form.
  • Track grant receivables and ensure appropriate follow-up communications and acknowledgements.
Minimum Qualifications
  • Experienced securing corporate and foundation grants including prospecting, writing, and reporting
  • Passion for GRuB’s mission
  • Excellent written communication skills with demonstrated professional writing samples
  • Joyful, effective collaborator
  • Self-motivated and resourceful
  • Detail oriented
  • Knowledgeable with Microsoft Office, relational databases, and web-based project management tools
  • Ability to successfully manage a large volume of work, meet multiple competing deadlines, and respond with flexibility to unanticipated requests
  • Research, analytical, and project management skills
Preferred Qualifications
  • Experienced securing government grants including prospecting, writing, and reporting
  • Strong interpersonal and verbal communication skills
  • History of securing grants at $50K and above
  • Compelling storyteller
  • Lover of logic models and creating theories of change
  • Understanding of participatory evaluation techniques
Application Process
We actively recruit program alumni into leadership positions within our organization and strive to build a staff team whose demographics and backgrounds reflect those of our greater community. We believe that a diverse staff is essential to the successful pursuit of our mission.
GRuB is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of age, color, ability, gender identity, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.
We encourage you to apply even if you do not meet this position’s qualifications exactly. We acknowledge that we are describing our ideal candidates for the position and are willing to consider the unique sets of transferrable experiences and skills an applicant may bring.
This position is open until filled. The priority application deadline is Monday, April 1, 2019.
We will only consider COMPLETE APPLICATIONS. A complete application includes:
  1. Compelling cover letter (include desired FTE)
  2. Résumé
  3. Three professional references with contact information
  4. Two professional writing samples (include a grant, if available)
  5. Answers to the following supplemental questions:
    • Describe a time when you collaborated on a project with a final product. What worked well? What was challenging?
    • We recognize our staff have full lives outside of their time at GRuB. What strategies do you use to balance the demands of employment and your personal life and wellness?
Email your complete application in WORD or PDF format to:; Subject: Grants Coordinator Application
Garden-Raised Bounty (GRuB)
2016 Elliott Ave NW
Olympia, WA, United States
Phone: 3607535522

Organization Profile