Office Coordinator



Office Coordinator

Employment Type:

Part time


Seattle, WA

Application Contact:

Job Description:

Organization Overview
Mission Statement: The Junior League of Seattle is an organization of women committed to promoting voluntarism, developing the potential of women, and improving communities through the effective action and leadership of trained volunteers. Its purpose is exclusively educational and charitable.
General Responsibilities
The Junior League of Seattle (JLS) is seeking a part-time Office Coordinator. This position will be scheduled to work approximately 20 hours a week at JL Seattle headquarters in Madison Park, Seattle. Responsibilities of the role include assisting with daily clerical and administrative duties including, but not limited to, the following:
Membership Administration
  • Updates member information and requirements in database, runs reports on membership as needed
  • Prints lists and labels of membership as requested
  • Helps prepare mailings, including generating Excel lists, mail-merging to Word, and assembling final pieces for mail
Headquarters Administration
  • Provides daytime coverage, including answering phone and giving members and visitors access to building
  • Processes sales of League products
  • Oversees headquarters supplies, including office and kitchen supplies, and assists Director of Administration as needed in procurement
Development Support
  • Creates and maintains donor records involving data entry and records clean-up, with input and information from the Fund Development team Donor cultivation activities tracking, including generating acknowledgement letters and preparing “ask” mailings
  • Supports the development and documentation of protocols to establish and nurture the donor network
  • Minimum 3 years in an administrative / program coordinator or related experience
  • Excellent interpersonal, communication and organizational skills
  • Professional phone and email manners
  • Self-motivated and able to work independently and multi-task when necessary
  • Strong software skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
  • Database proficiency required-ability to learn proprietary member platform Digital Cheetah (member and donor database)
  • Team player with positive, professional attitude and the ability to interact with all levels of the organization
  • Strong work and attendance ethic, attention to detail, and ability to manage both paper and electronic files are all a must
  • References will be requested of final candidates, in addition to a CORI background check
Please submit resumes to
For more information on JL Seattle, please visit
Junior League of Seattle
4119 E Madison St
Seattle, WA, United States

Organization Profile